AV & Computing Status

All equipment is assigned per room, per day. So there may be equipment listed in the room that you did not request - this is not a problem.

The authorized equipment reflects direct requests made by presenters from their AV/CS form that was returned with the camera ready copy. Final decisions about equipment authorized for rooms was made by consultation with the CHI 99 Conference Co-Chairs, the CHI 99 technology liaison, the technology professionals and the conference manager.

If you have any questions about the equipment that is assigned to your session room, please contact your area chair for your submission category at:

Lead Presenter Orientation Breakfast

The orientation is an opportunity to meet the CHI 99 Conference Co-Chairs, to get a technology and logistics briefing from Audio Visual and Computing staff, and to review final issues for your CHI 99 Presentation.

For budgetary reasons, only a limited number of persons will be admitted to this event. An attendance roster will be checked at the door of the meeting to verify invitations.

Individuals or Persons in the following categories are invited to the orientation only on the day of their presentations:

Sunday and Monday - Pre-Conference

• Tutorial Co-Chairs
• All Tutorial Instructors

Tuesday, Wednesday and Thursday - Technical Sessions

• Area Chairs
  Two area chairs (Demonstrations, Interviews, Late-Breaking, Panels, Papers)
• Demonstrations
  Lead presenter for Live and Video demos
• Interview
  All Interviewees
• Late-breaking
  Lead paper presenters
  Paper session chairs
• Papers
  Lead paper presenters
  Paper session chairs
• Panels
  All Panelists
  Panel chairs
• Plenary speakers ( Opening, Wednesday Lunch, Closing)

Shipping Information

We recommend using one of two methods to ship to CHI 99:

1. ship to yourself c/o your assigned hotel; Maximum 1-2 small parcels only

   (Please schedule parcels being sent to your hotel to arrive no more than 2 days prior to your arrival.)

   If you plan to ship materials or equipment to your CHI 99 Hotel , please ship the materials as follows:

   Your Name
   Room Guest / Hold for Arrival
   ( Your confirmed CHI 99 Hotel )
   ( Hotel full address )
   (Hotel Phone )

   We recommend that you call the hotel prior to your arrival to check on delivery

2. ship to the Conference Decorator - Stetson Convention Services, Inc.

   (freight handling charges will apply in addition to your actual shipping charges)

   Stetson Convention Services

   Stetson Convention Services will receive crated, boxed or skidded materials at the warehouse as early as 30 days prior to the conference. All shipments MUST be received at Stetson no later than Thursday, May 13, 1999.

   Shipments MUST be sent with freight charged PREPAID. Collect shipments will not be accepted.

   Your freight needs to be addressed as follows:

   Recipient Name
   Conference Destination (Demos, Papers, Panels, Tutorials, etc)
   Hold for: ACM/CHI 99 Conference
   C/O Roadway Express
   1243 Thomas Avenue
   McKees Rocks, PA 15136 USA

   Stetson will bring your PRE-PAID shipment to their storage area at the Pittsburgh Convention Center on Friday, 14 May, 1999. You may pick up your shipments after 2:00 PM on Friday, 14 May, 1999. Please check with the Stetson Service Desk in the Exhibit Hall before 5 PM daily.

   Other Important Information:

   To check on the arrival of warehouse freight, please call Stetson at: +1 412 231 4119.

Presenter Preparation Information

• Send copies of your presentation visuals and a one paragraph biography of the presenter to the session chair by May 5, 1999. This will result in a more effective introduction of your work.
• A speaker preparation room will be available in Room South 5 at the Convention Center, and you can rehearse your presentation in Room South 7. Please sign up for time as soon as you are on site since we expect a high demand for the rooms.
• Please show up for your session at least one half hour ahead of time to ensure A/V and computing support by the time the session starts. Otherwise, you may be on your own!
• Unless special arrangements have been made and confirmed, only expect the standard supplies in the presentation room. We believe we have provided for most people's needs. Please check the CHI99 web site at X to see what we are planning to provide for you. If you need anything additional, you should bring it with you.
• Work with your session chair if you have questions before the conference. Student volunteers will be available to help when they can during the conference. (Be generous with and appreciative of the volunteers. They are volunteering to help you.)
• Stick to your scheduled time, even if another speaker has an emergency and cannot show up. People may move from session to session specifically at your scheduled time just to hear you. You need to be there when they arrive.
• Remember that for you and the audience to have the best experience, you should adjust your talk so that at least 25% of your time is left for questions and answers (e.g., that would typically be 7 minutes for Q&A and 23 minutes for presentation).
• It is critical that your talk and Q&A stay within your allotted time. This is simply good, professional manners. Your session chair is there to help you pace yourself (and is authorized to do all sorts of things to help you J).

PLEASE NOTE: Don't forget that on the morning of your presentation, the lead presenter of your submission should attend the Lead Presenter Orientation breakfast. This will be located in Room North 12 in the Convention Center at 7:30 AM. This is important since it is where you will hear last minute instructions about your session. It is also a great opportunity to meet the other presenters in your session, and the person presenting your material should be sure to seek them out.

A final observation on behalf of the conference is that you should thank those who are there to help you, you should respect your audience and your colleagues, and you should have fun. May your presentation be remembered with awe long after it finishes!